We provide residential services for children in need in care (sometimes called Children’s Homes). The placing Local Authorities have a legal duty of care to children, and we are providing this service to meet the needs of children. We are acting as their corporate parent. Also, the Children’s Homes (England) Regulations 2015 requires us to keep a record of information in relation to the quality of care that we provide whilst looking after a young person. We share information with other agencies in order to undertake our duty effectively.
We keep personal data to ensure that our young people have a record of their history and memories in relation to their time spent in the home. We can provide this information to the children during their placement and when they transition out of council social care.
We are committed to maintaining the accuracy, privacy and safety of people’s personal data. This privacy policy explains what personal information we collect from (or about) our young people and others; how we use this data and to whom we disclose that data to. We are required to give people this information under data protection law. Green White Health and Care Services Ltd is committed to protecting your privacy when you use our services.
Personal information collected:
- Name
- Family details, composition, history and contact details
- Address and contact details
- Date of Birth
- Health Information
- NHS Number
- Education information, education background, current provision and EHC Plan
- Special Educational Needs and Disabilities (SEND)
- Financial information
- Identity information such as National Insurance Number, Passport
- Immigration and travel documents
- Referral/Assessment Information
- Special category information such as ethnicity, religion, nationality, disabilities, languages, immigration status
- Family/Relationship Information including addresses and details of family and friends
- Information from the Local Authority from where you live and previously lived
- Other Agencies Involved
- Housing Information
- Conviction, offences and safeguarding information
Who we share information with (on a need-to-know basis):
- Families: especially parents with parental responsibility
- Police
- Council Social Care teams for children and adults
- Department for Education
- Health Agencies (like the NHS or GPS)
- Probation/Prison Services
- Council Education Service
- Third sector/Voluntary Agencies
- Local Authorities
- Other Children’s Homes
- Ofsted
- Youth Offending Service / Youth Justice team
- Judicial Agencies. e.g. Courts
- Home Office and immigration authorities
How we collect this information:
We collect personal information in the following ways:
- face to face
- secure records databases managed by us
- telephone
- undertaking assessments
- email and letter
- identity documents (birth certificate, driving licence)
- Information provided by other professionals and agencies
How your personal information is stored:
We hold data securely for the set amount of time, e.g. 75 years after the child’s 18th birthday.
Purposes of collecting this personal information:
- assessments
- prevention and detection of crime or fraud
- service so we can provide the best child centred care
- service improvement
- service planning, research and audit
How we use this personal information
- to develop a care plan, health plan and education plan that will enable a child or young person to grow up happy, healthy, safe and educated
- to evaluate and quality assure the services we provide
- to inform future service provision and the commissioning of services for a child
- to enable other agencies to work with us to ensure young people are safe and can thrive
- to appoint key workers and teams for a child in our care
- to enable us to get the best training for staff
What is the legal basis for the collection and use of your personal information?
We collect and use your personal information in order to:
- Perform a statutory duty
- To enable service delivery
- To enable official reporting
- To manage funds and grants
The legal basis that govern and direct our service delivery are as follows